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Email Protection

Why Email Protection?

Email is where most attacks begin. Phishing, malware attachments, and other sophisticated threats open the door to theft of sensitive information, ransomware, and loss of data. These can bring the organization to a standstill, significant financial loss, and result in damage to reputation.

Your users and email need protection to guard against cyber threats like these.

But your business also needs to protect against email loss by backing it up, even if you use cloud-based email like Microsoft 365 or Google Workspace.

System failure, accidental deletion, or intentional deletion by users all occur. Cloud-based email providers have very good infrastructure, yet they will all tell you that you should have a backup, if you ask them. They all generally have short-term data retention policies, after which deleted data is gone.


The Challenge 

91% of attacks start with a targeted email attack. You must protect your users, data and assets that go along with it. Email-borne data theft, malware, spam and phishing attacks have become increasingly sophisticated. They lead to business disruptions, loss of trust and reputation. Compliance and litigation searches can be expensive, not to mention time consuming.

You may also need to:

  • Guard against exposing sensitive information in outgoing emails (identity, SSNs, financial, HR, PCI, HIPAA…)

  • Retain, securely archive, and be able to produce emails and other forms of modern business communication (like chat) when required

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The Solution

All-in-One cloud-based Email Security, Backup, Archiving and discovery support for Office, Microsoft Exchange and Google Workspace

DocuSystems provides the most complete, affordable, managed solution for protecting business emails and data in Office 365, Microsoft Exchange, and G Suite.

Archiving, Compliance and Discovery Support

Granular Retention Policies

A cloud-based, indexed archive separate from Office 365, allows for granular retention policies, extensive search, auditing, permissions, legal hold and export of emails that may be required in Discovery. Litigation holds preserve email from being tampered with until the litigation hold expires or is removed.

Powerful Search and eDiscovery

Easy-to-use search capabilities, ranging from the most basic search by a user for a misplaced email to advanced Boolean search strategies for an auditor during an Discovery request ensures compliance.
Available on native and mobile apps for Android and iOS, that simplifies search to ensure messages are found easily even when email services are unavailable.

Backup, Recovery and Business Continuity

Email Service Continuity

Ensures that email operations continue by failing over to a cloud-based, email service, in the event primary email services become unavailable.

During email server outages, an emergency mailbox allows users to continue sending, receiving, reading, and responding to email


Coud-to-Cloud Backup and Recovery for Office 365 and G-Suite

Cloud backup for Office 365 and Google G-Suite protects Exchange Online, Sharepoint Online, and OneDrive for Business data by backing it up directly to DocuSystems’ partner cloud storage

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The Results

DocuSystems centrally manages all services through a “single pane of glass” interface to manage policies and configurations.

Stay Ahead of the Latest Threats

DocuSystems’ advanced email protection service identifies email from known spammers, determines whether links embedded in emails lead to known spam or malware domains, and is continually updated with intelligence on the latest threats through an extensive threat intelligence database. Over 170,000 organizations worldwide contribute intelligence, and email security is updated on a continuous basis.

Migrate Legacy Email Faster


Office 365 makes email management simpler than on-premises solutions, but you first must get your existing emails uploaded to enjoy the benefits of cloud-based email access. For most organizations, this means a cumbersome process locating countless emails in disparate PST files and migrating them to the cloud.

DocuSystems can automate this process with its optional service to discover PST files on servers and end-user systems and migrate them to an archive or to Office 365 where a single database makes it easier to search for email communication and meets compliance and Discovery requirements.

On-Premises and Hybrid Environments

  • On-Premises Deployment – Physical and virtual appliance solutions allow for fast deployment to on-premises and remote locations

  • SaaS Deployment – Cloud-based security services reduce up-front costs and set up a time.

  • Public Cloud Deployments – Amazon Web Services (AWS) – Microsoft Azure – Google Cloud Platform

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Making Email Safe for Business

Inbound Email Security

Typosquatting Protection

URLs with convincing “typos” or misleading letters are redirected to sandbox at click time to block malicious activity

Advanced Email Threat Protection

Combines behavioral, heuristic, and sandboxing technologies to protect against zero hour and targeted attacks

Malware Protection

Leverages the cloud for dynamic, real-time threat analysis, attachment sandboxing and URL protection to prevent malware from affecting email users.

Link Protection

Automatically rewrites URLs that contain malicious code and sandbox the request at click time to block malicious links.

Spam Filtering

Blocks emails from known spammers and determines whether domains embedded in an email lead to known spam or malware domains, including embedded text inside images.

Block Email-Borne Viruses

Scan emails and incoming files using three powerful layers of polymorphic virus scanning technologies, including decompression of archives for complete protection.

Denial of Service (DoS) Attack Prevention

As a cloud-based service, Email Security is positioned to stop spammers before they overload an email server.

Outbound Email Security

Protect Critical Data from Falling Into The Wrong Hands

Enforce content policies to prevent sensitive data such as credit card numbers, social security numbers, HIPAA data, customer lists and other private information from being sent insecurely by email. Policies can automatically encrypt, quarantine or even block certain outbound emails based on their content, sender or recipient.

Email Encryption

Emails can be encrypted manually or create policies to automatically encrypt emails based on their sender, content or other criteria, ensuring compliance with regulatory requirements.

Outbound Email Filtering

Prevents businesses from being put on spam block lists and prevents outbound attacks originating from inside the network.

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